Shastri Indo-Canadian Institute

India Office Director - job posting

Position Summary:

Should be a qualified professional who can handle Administration and Academic exchange programmes. The incumbent should have proven ability to work with Government, NGOs, Academic organizations, Universities and Scholars from India and Canada and also in areas of Administration and Accounts. Must have up-to-date and well developed ability in the office use of I.T. The position is for a period of Five years after a probationary period of six months. Performance appraisals are done every year.

Qualification:

• Masters Degree
• Minimum 5 years of experience in Management at managerial level.

General Responsibilities:

1. Manages the internal administrative operations of India office
2. Implements policies in consultation with the Executive Council and the ED
3. Ensures the efficient and timely delivery of the institute’s programmes and services in India and Canada
4. Provide programme and administrative management to ensure the institute’s financial and operational accountability to the Government of India
5. Liaises with the Government of India, University Grants Commission and other institutions and organizations in the delivery of Shastri Programmes
6. Assist the Institute to develop and maintain strong relationships with its Fellows in India and Canada.
7. Works with the Institute’s Committees in India to develop and maintain the standards of programmes, delivery expected by its members and sponsors.

Specific duties:

1. Preparation of Annual Work plan for India office.
2. Regular liaison with government, CHC, UGC etc. in developing and implementing annual institutional plan in Canada and India.
3. Conducts monthly meeting of officers to review operational matters and programmes and ensures these are consistent with institute’s priorities and annual work plan.
4. Ensures the financial integrity of the India Office and reviews any significant expenditure with the Secretary/Treasurer and the Administrative committee chair.
5. Coordinates information request and distribution of materials / reports to the Government of India, Indian Advisory Council, Indian Administrative Committee, and Canadian High Commission.
6. Assist in the resolution of Human Resource Management issues where staff has not been able to resolve issues.
7. Seeks approval from the Government of India for Projects and visiting scholars as required.
8. Assumes responsibility as one of the authorized signatory for the India Office.
9. Ensure the efficient operations of the India Office.
10. Provide assistance to the Executive Council, the President, elected officers and all Committees, sub-committees to enable them to carry out their assigned tasks in timely fashion.
11. Implement financial policies and procedures
12. Collaborate with the programme team and assure coordination to accomplish institutional goals.
13. Provide oversight to all programmes to ensure compliance with established practices, implement new policies, if any.
14. Work with Finance Officer to ensure completion of the annual budget and subsequent monitoring of financial status of the programmes, to assure financial system are in place to properly run the programmes.
15. Present budget to Treasurer / Administrative Committee to advice as to the appropriateness of budget request and make recommendation for action.
16. Work with the Executive Director to develop short term and long range plans.
17. Keep staff up-to-date with current policies and procedures. And conduct training sessions for the staff as and when needed.
18. Encourage collaboration of programmes and facilitate effective communications.
19. Supervise the filing, storage and security of documents.
20. Perform other related duties incidental to the office of the Director

Accountability

The Director will report to the Vice President/President India and the Executive Director as necessary to confirm to the Bi-national operational requirements of the Institute.

Terms

This is a term contract position for five years, subject to the Institute’s personnel policies of the India Office.
Please note that the Institute’s programmes depend on funding from the Government of India. The current MoU between GoI and the Institute will expire on March 31, 2011.

Salary range:

Salary commensurate with experience and qualifications (Approximately-5-7 lakhs per annum).

How to apply:

The detailed bio-data along with references can be sent by post or e-mail or fax, by March 30th, 2010.

Shastri Indo-Canadian Instt.
5, Bhai Vir Singh Marg,
New Delhi – 110001.
Fax No. 011-23746416
Email: .(JavaScript must be enabled to view this email address)
Website: http://www.sici.org